Your team has the AI tools.
What’s missing is the system.
I help managers turn the Copilot, ChatGPT, and Claude they already have into operational systems that run real workflows, across operations, reporting, marketing, sales, and stakeholder management. The first is the AI Chief of Staff.
No new software. No IT project. No guesswork.
Where the AI investment stalls
Your organisation has spent real money on AI. Copilot licences, ChatGPT Enterprise, Claude for Work. IT rolled it out and managers were told to use it. And then the Monday morning inbox looked exactly the same as before.
The tools arrived
Copilot, ChatGPT and Claude were licensed, rolled out, and announced across the business.
The work stayed the same
Managers carry a real load. They lead people, make the calls, own the outcomes. They do plenty with AI too, drafting, summarising, sorting through a problem. But it happens one task at a time. A few minutes saved here and there. Nothing that connects up and compounds.
The system was never built
No one built the workflow system underneath. The blueprints that turn AI into how the team plans, reports, and runs from one week to the next. I train managers to build it themselves.
What changes how a team operates is a system, one that knows your team, your stakeholders, your priorities, and your reporting cadence, and produces the same outputs every week in the format your leadership expects. That system is what I build with managers, starting with the AI Chief of Staff.
Most teams have the tools and have not rebuilt the workflows
The latest data points to the same gap. Adoption is high, and the way teams operate has moved very little.
75%
of the few AI high performers have fundamentally redesigned their workflows around it, against roughly a quarter of everyone else.
McKinsey, The State of AI, 20258.7x
more likely to say AI has transformed how work gets done when their manager actively backs its use.
Gallup, 2026The tools are already in place. What moves the numbers is someone building them into a system the team runs every week.
The AI Chief of Staff
Six modules. One operating system. Built inside your existing tools.
A real Chief of Staff runs seven functions for an executive: intelligence gathering, priority management, stakeholder communication, upward reporting, team performance, meeting discipline, and initiative governance. Most managers run all seven themselves, reactively, in between everything else.
The AI Chief of Staff system gives every manager those seven functions, built as six operational blueprints inside Copilot, ChatGPT, or Claude. No new software. No IT involvement. One afternoon to set up. Twenty minutes a day to run.
Module 1
Weekly Intelligence Brief
Your Monday morning brief: priorities, risks, stakeholder actions, and decisions required, produced from your real data in under five minutes. Every week. Same format.
Module 2
Stakeholder Engine
Your stakeholder map, this month’s communication plan, and pre-drafted updates for every key relationship. Never send a reactive email again.
Module 3
Reporting Pack Builder
Your monthly leadership report, built from real data across CRM, budget, and project status, in 20 minutes. ROI-framed. Executive-ready.
Module 4
Meeting-to-Action System
Pre-meeting agenda, post-meeting brief with owners and deadlines, sent within 30 minutes of every meeting ending. Powered by Teams transcripts for Copilot users.
Module 5
Process Audit Engine
Your team’s top five workflow bottlenecks identified, mapped, and fixed, with AI built into each solution.
Module 6
Initiative Launcher
A complete project launch pack: scope, milestones, RACI, risk register, generated from a single brief. Every project. Every time.
What you actually work with
The cohort walks you through each module, and you leave with the blueprints saved inside your own AI tool, ready to run.
The course
Six guided modules on Maven. Watch, build alongside, and finish each one with the system live in your own tools.
The template
Each module gives you a reusable blueprint. Paste it once, and it produces the same clear output every week, in English or German.
Illustrative previews. Your blueprints run inside Microsoft Copilot, ChatGPT, or Claude.
The AI Chief of Staff is the first of several workflow systems
The same method, mapping the real workflows a team runs and rebuilding them as repeatable systems inside the AI tools you already have, applies to any function. These are the next workflow systems in development.
Marketing Workflows
Campaign briefs, content calendars, and performance reporting, built as repeatable systems from your own data and brand voice.
Sales Workflows
Pipeline reviews, account research, proposal drafts, and follow-up sequences, produced in the same format every time.
Operations Workflows
Process documentation, exception handling, and status reporting, standardised across the team and always up to date.
People & Leadership Workflows
One-to-one prep, team updates, and development planning, so leaders spend their time leading, not assembling.
What the system gives back is the human side of leadership
When the operational load runs on a system, the hours it used to consume come back to the manager. That time goes to the work a template cannot do, the work that decides whether a team stays, adapts, and performs.
Judgment and decisions
The calls that need context and experience get your full attention, rather than being squeezed in after the admin is finally done.
Developing your people
Coaching and growth conversations get the time they need, so capability builds inside the team instead of walking out the door.
The conversations that matter
Difficult feedback, recognition, and honest one-to-ones happen when they should, because there is finally room in the week for them.
Trust and psychological safety
Leaders are present enough to build the safety that makes people speak up early, which is where risk gets caught and change gets adopted.
This is the point of the whole approach. The system carries the routine so leaders can spend their time on people, and that is where the results come from.
The system is the start. The people side is what makes it stick.
I build AI into how your team runs. Then I lead the people side, so the change holds and the tools actually get used. And I keep the work safe while everything moves fast.
Three pieces of work. One thread runs through all of it. You bring people with you, or nothing sticks.
See how I work with youBuilt for managers who operate in the real world
The AI Chief of Staff system is built for managers who are accountable for a team and for how well it runs.
You are the right fit if
Tools required: Microsoft Copilot (M365), or ChatGPT Plus/Business, or Claude Pro. You likely already have at least one.
Three ways to build your AI Chief of Staff
Start free. Go as deep as your team needs.
Free Lightning Session
30 minutes · Live on Maven · Free
I build the Weekly Intelligence Brief live on screen using a real corporate case study. You follow along with your own data. You leave with a working module and the full blueprint to continue.
Register your interestBuild Your Operating System in One Session
3 hours · Live on Maven
Three hours. Six modules. All built live, connected to your real data. You leave with a complete AI Chief of Staff system running inside your existing tools, same day.
Join the workshopThe 6-Week Cohort
6 weeks · 2 live sessions per week
Six weeks. A small cohort of 15 to 20 managers. Every module built and refined with peer feedback. By Week 6, your full system is built and running, personalised to how your team operates. Founding cohort places available.
Join the waitlistPrivate Enterprise Cohort
Custom cohort · 15 to 25 managers
A private cohort run for your organisation’s management layer. Custom-built around your sector, your tools, and your team structure. Delivered as a standalone program or embedded in your L&D calendar.
Contact Monika
Monika Gietz
Founder of Stoa Advisory
I spent my career as a Fortune 500 executive leading large, complex organisations through change, and more recently building AI workflows inside them and measuring the results.
At Cummins, I built AI-enabled marketing workflows that delivered a 35% engagement lift and a 22% sales conversion lift. I led a 3,000+ person SAP transformation at ABB. I have sat in the rooms where AI adoption decisions are made, and watched most of them fail, because the system was missing and the people layer was ignored.
I hold a change management certification (APMG), an MIT Sloan certificate in implementing agentic AI, and credentials from Microsoft and OpenAI. I understand the tools. And I understand first-hand why experienced managers struggle to adopt them, and what actually makes the difference.
The AI Chief of Staff system is what I wish I had when I was running those teams. Years of operational experience went into building it.
Implementing Agentic AI
MIT Sloan
AI Agent Builder Associate
Microsoft
AI Foundations
OpenAI
Certified Change Management Practitioner
APMG
Company Director Course
AICD
Psychological Health and Safety at Work
ISO 45003:2021
Stoa Advisory
For organisations navigating large-scale transformation, the Stoa Advisory practice offers bespoke consulting in change management, psychosocial risk (ISO 45003), and the human side of AI adoption, including EU AI Act (Article 4) readiness.
This is high-touch advisory work for CHROs, transformation leads, and L&D directors managing systemic change across large employee populations.
Register your interest
I build a Weekly Intelligence Brief live on screen. You follow along with your own data and leave with a working module.
Ready to run your team like you have a Chief of Staff?
Start with the free 30-minute session. Build something that works this Monday.
Register for free live session